Description

Title: Contract HRIS Analyst (Workday)
Department: Human Resources
Location: Remote
Supervisor: Associate Director, HRIS & Technology
FLSA Status: Non-exempt
Position Status: Contractor/Temporary (assignment up to 12 months, with possibility to extend beyond HRIS Workday implementation)

Work Status (Remote/Hybrid/In-Office): Remote

CONTRACT HRIS ANALYST

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Devopment, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

We are seeking an experienced HRIS Analyst to join our team. The ideal candidate will have a strong blend of technical and functional expertise, is detail-oriented, with experience in supporting functional HR teams and COEs,with experience in designing, configuring and implementing HRIS solutions, managing, building and delivering reporting and analytics, while consulting with HR teams on HRIS management, design and processes. Experience in supporting ERP implementations is a plus. The HRIS Analyst will be instrumental in optimizing our HRIS, leveraging Workday, ADPJobvite and JIRA, and providing actionable insights through data and systems analysis. Hands-on technical work, including Workday configuration, is a key component of this role. This position reports to to Associate Director, HRIS & Technology, or another management personnel that the President of the Company may designate. This position is located in Irvine and working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 5% of the time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

HRIS Implementation, Management and Optimization:

Support the implementation of HRIS upgrades and new modules as assigned.
Serve as a subject matter expert on all HRIS configurations.
Provide technical support and troubleshoot issues related to the HRIS, working closely with IT and vendor support as needed.
Collaborate with the HR and IT teams and stakeholders to gather requirements, define project objectives and scope, and conduct discovery and impact assessments.
Perform audits on system roles and access logs to ensure accuracy and security.
Support Workday and ADP Implementations in the following capacity, as needed: facilitate testing, gather and clarify requirements, data validation, project coordination.
Assist in the testing of integrations between Workday and other HR/IT systems (e.g., payroll, benefits providers, learning management systems).
Collaborate with IT and third-party vendors to manage, implement, test or troubleshoot integrations as needed.
Conduct requirements analysis, documenting business needs, assessing impact and translating them into technical specifications.
Facilitate workshops, meetings, and discussions with stakeholders to gather requirements and validate solutions.
Communicate effectively with both technical and functional stakeholders, distilling complex information into clear and concise language.
Provide technical training and support to HR core users including updating HR user manuals and training materials.
Communicate and educate HR core users on new configurations and features.
Develop and maintain HRIS technical and procedural documentation.

Reporting & Data Management:

Develop and deliver HR reports and analytics using Workday, ADP, Jobvite, Excel, and other tools.
Maintain and enhance dashboards, ensuring data accuracy and relevance for business decision-making.
Ensure data integrity and accuracy across all reporting and analytical outputs by configuring and maintaining HRIS fields, objects and structures to meet business needs.

Manage data imports and data migration projects, ensuring accuracy and consistency across the system.
Proactively audit data for quality, accuracy, timeliness and usability to ensure integrity of core systems, interfaces and reporting.

Testing and Validation:

Develop and execute test plans for HRIS configurations, including unit testing, regression testing, and facilitate user acceptance testing (UAT).
Proactively validate configurations against business requirements, ensuring that they meet the desired outcomes.
Document test results, troubleshoot issues, and work with stakeholders to resolve any discrepancies.

Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.

REQUIRED QUALIFICATIONS

Minimum of 5-10 years of relevant HR experience
Minimum 5 years experience working in HRIS
Minimum 3-5 years of Workday experience, including configuration such as HCM, Compensation, Talent, Performance Management, and creating and managing calculated fields and custom reports.
Bachelor’s degree in Human Resources, Information Technology, Business Administration, Computer Science, or equivalent work experience.
Strong understanding of HR, Payroll and IT business processes and interdependencies.
Strong project management and organizational skills, with the ability to prioritize and manage multiple initaitives simultaneously.
Strong interpersonal skills, with the ability to collaborate effectively across functional teams and build strategic relationships with all levels of the HR and IT organization.
Ability to convey information and advice on complex matters to divergent audiences with an adaptable communication style.
Analytical mindset, with strong attention to detail and comfort working with complex and/or large datasets.
Creative thinking and excellent problem-solving skills with a results-oriented mindset.
Ability to distill business needs into technical requirements, analyze system capabilities, and develop pragmatic solutions to address business challenges.
Knowledge of SQL, data visualization tools, or other programming languages.
Advanced proficiency in Excel and MS Office 365.
Experience with JIRA or other ticketing, case management or CRM tools; administrator and configuration experience highly preferred.
Knowledge of Workday’s security framework, including role-based permissions and data security.
Familiarity with Workday EIB (Enterprise Interface Builder) tool.
Proficiency in using Workday’s Report Writer.
Willingness to take on new task and adjust work priorities to accommodate other urgent needs.
Experience in managing and working with confidential information.

PREFERRED QUALIFICATIONS

Demonstrated experience with ERP implementations.
Familiarity with Agile Methodology and practices and Human-Centered Design principles.
ADP experience is highly preferred.
Workday HCM certification or other relevant HRIS certifications.
Experience in supporting a Shared Services framework.

PHYSICAL DEMANDS

Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
Move/Traverse: infrequently bend, stand, stoop and/or walk
Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
Travel: up to 10% as needed

WORK ENVIRONMENT

Regular professional, office business setting
Noise level ranges from low to moderate (if in office setting)

SALARY RANGE FOR POSITION

The anticipated starting pay range of this position, which is to be located in Irvine, CA is $90,000.00- $100,000.00 base salary per year based on years of experience. Higher salary range as part of overall compensation will be considered for direct solar industry experience.

The above salary range is in compliance with the California Pay Transparency Act and may vary for candidates hired in other locations across the nation. The specified salary range applies exclusively to candidates working in Irvine, CA, for the position mentioned. Actual compensation can be influenced by several factors, including but not limited to internal pay equity, the candidate’s skill set, education, any relevant licenses or certifications, geographic location, as well as the specific duties and requirements of the job, and the candidate’s experience in relation to the minimum job qualifications.

COMPENSATIONS AND BENEFITS

In addition to the salary range, candidates may be eligible for a discretionary bonus structure or other incentives as part of the comprehensive compensation package. This package may also include a full range of health benefits, such as medical and dental coverage, which vary depending on the level and nature of the position offered.

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

I hereby, accept and acknowledge this job description as my own and am committing to these responsibilities and required qualifications.

_____________________________________

Employee SignatureDate

[LC1]Recommend ‘HRIS Analyst (Workday) Contractor’ so we attract the right talent based on the approved salary and desired YOE.

This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.

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Contract HRIS Analyst