Job Description
The HR Coordinator will support the operational and administrative needs of the department with primary support to Vice President(s) and team. Major responsibilities include calendar and travel management, invoice and expense coordination, office management and meeting coordination.
This role is a critical member of the HR team to ensure the HR teams are supported. The role will be based out of our New York City offices to foster on-site teamwork and will provide a range of administrative and project support. Qualified individuals will have a passion for collaboration, a sense of curiosity, and ability to communicate with impact at all levels of the organization.
Responsibilities:
Office Management/Team Support:
- Responsible for coding departmental vacation schedules, time off and coordination of all timesheets
- Create and update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
- Support general office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments
- Proactively handle daily calendars and resolve scheduling conflicts
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Manage expense reports, coordinate departmental invoices, reconcile capital expenditure requests, and expense accounts. This role will also be responsible for meeting deadlines and policies
Project Support:
- Provide ongoing support for special projects and key initiatives
- Run reports proactively and ad-hoc to provide data and insights into talent trends and processes
- Coordinate teambuilding activities
Budget:
- Manage the tracking of the budget
- Identify and support resolution for any discrepancies
- Invoice management for global HR teams
- Provide support to the HR teams with monthly reporting, questions, and guidance
- Support with the administration and systematic inputting for the annual budget review
Qualifications:
- BA/BS Degree
- 2+ years of experience within HR or administrative roles
- Excellent interpersonal skills, both verbal and written
- Strong attention to detail and ability to navigate confidential information
- Demonstrated analytical ability
- Demonstrated ability to multi-task and prioritize
- Ability to work in Microsoft Office software (Excel and PowerPoint)
- Ability to work across the team and with different levels within the organization
Preferred:
- Experience with HR systems such as Oracle HCM
Location: This position is in-person at our NYC office in hybrid model onsite 3 days per week.
Salary: Compensation for this position is $26-$35 per hour working a total of 40 hours per week.
All gender identities and orientations are encouraged to apply.
Please let Tiffany know if you request any accommodations for interview, we are happy to make any accommodation needed.