Job Summary:
The HRIS Assistant is responsible for providing administrative support for all HRIS systems including ADP WFN, Employee/ Manager Self Service, Recruitment, PaperVision, DocuSign, and VeCred. Enters and maintains HR-related data into ADP WFN in an accurate and timely manner. Responsible for the internal and external job posting program and ensures standards for data integrity are upheld. Responsible for timely compliance with all Network policies and programs.
Responsibilities:
- Provides administrative support for all of HRIS systems including ADP WFN, Employee/Manager Self Service, Recruitment module, PaperVision, DocuSign, VeCred and vendor sites as directed.
- Assists with system related questions and issues. Works as directed to assist with corrective follow up actions as necessary.
- Processes internal and external job postings. Duties include posting open jobs, maintaining applicant flow logs, uploading all recruitment related documents in ADP WFN, placement of internal job posting announcements on the HR portal, and submitting external classified advertisements/job posting for publication
- Provides administrative support for the hiring process, this includes sending offer letters and completing background checks
- Process employee referral bonuses in ADP WFN
- Assists in the onboarding process coordination efforts as directed by HR Director
- Enters and maintains HR data into ADP WFN in an accurate and timely manner. Ensures standards for data integrity are upheld
- Maintains confidential employee personnel files within all required federal and state guidelines.
- Retains required records
- Performs administrative and clerical functions, copies files and other documents, faxes, composes letters and memos, sorts department mail, prepares employee mailings and distributions,
- Assists with preparation of reports
- Responsible for MasterControl tasks as assigned ensuring accurate and timely response to designated tasks
- Performs other duties as assigned
Experience:
- Bachelor’s degree in Business, Human Resources or related field or equivalent combination of education and/or experience required.
- A minimum of one year of HR and/or Data Analytics experience preferred.
- Knowledge of ADP WFN preferred.
This is a full-time position with competitive pay. We offer opportunities for professional growth and development within the company. If you are a motivated individual looking for a challenging yet rewarding role as an Assistant, we would love to hear from you.
New Jersey Organ and Tissue Sharing Network (NJ Sharing Network) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ancestry, age. sex/gender (including pregnancy), marital status, civil union status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability or any other class protected by Federal, State or Local laws.
Job Types: Full-time, Permanent
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
Compensation package:
- Performance bonus
- Profit sharing
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- HR: 1 year (Preferred)
- ADP: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
Ability to Commute:
- New Providence, NJ 07974 (Required)
Ability to Relocate:
- New Providence, NJ 07974: Relocate before starting work (Required)
Work Location: Hybrid remote in New Providence, NJ 07974