Job Summary
Payroll Specialists are payroll professionals who apply specialized knowledge, typically as individual contributors, in assisting employees, timekeepers and management in matters that require special interpretation or expertise as it relates to time management, payroll calculations and administering human resources' pay related policies. Incumbents utilize their professional (i.e., discipline-specific) and/or institutional knowledge, including theories, practices, and techniques, to perform department activities.
Important Info: The preferred selected candidate for this role will live within a commutable range of Jacksonville, FL. This role works both remote and on-site based on the needs of the business.
What You Will Be Doing:
- Performs and coordinates activities for officer payroll cycles. Prior to Biweekly Payroll Process, enter all special pays, benefit changes and tax updates as requested by Executive Compensation, including entering incentive payments, non-qualified deferred compensation payments. Provide executive payroll documents and audit information to Executive Compensation.
- Run the Payroll Process up to Confirm (Archive). Work with Payroll Coordinators to ensure that all Time and Labor and Payroll audits are performed. Assist with researching and correcting errors and issues. Audit Executive Payroll and submit to Payroll Accounting for review. Be prepared to perform Confirm (Archive) process as backup to system administrators. Notify and provide data for appropriate parties (Accounting, HR) for all payroll cycles (Bi-weekly, Monthly, Quarterly and Annual incentives).
- Provide support for system administrators of payroll program, including process improvements and testing for tax updates and implementations.
- Troubleshooting and resolution of Payroll and Time and Labor system errors/issues.
- Backup Payroll Coordinators in all duties, including pre-payroll maintenance, entering special pays, Timekeeper and Labor Report security access, Payroll document requests, Biweekly payroll processes and audits.
- Create and distribute all Timekeeper communications; load early payroll processing hours, emergency and holiday hours to timesheets. Train new timekeepers as needed.
- Develop and update Timekeeper Manual, facilitate in-person timekeeper training classes for new processes and modules as well as ongoing training for employees with role changes and perform security audits.
- Provides customer service and support to executives, compensation, benefits and payroll staff.
- Respond to employee inquiries regarding paychecks, Payroll and Time and Labor systems, Employee Self Service. Answer questions regarding special pay programs, including EIP, PTO Cash-out, and Severance. Assist employees with payroll laws and how they affect their paychecks.
- Administer Payroll policies and HR policies as they relate to Payroll
- Maintains executive tax records for tax reporting, tax return preparation and ensures compliance with federal, state and local tax laws.
- Reviews and validates internal and external departmental payroll bank reconciliations; ensures accuracy of employee earnings, identifies and explains variances, and validates payroll interfaces to proper sub-ledgers and financial systems.
- Supports internal and external audits and reporting on executive compensation and benefits (e.g., HCFA reporting, IOG, IPM, etc.) and prepares explanations for report items of interest or significance.
- Identifies continuous improvement opportunities for processes and procedures.
- The essential functions listed represent the major duties of this role, additional duties may be assigned.
What You Must Have:
3+ years related work experience. Experience Details: payroll
Related Bachelor’s degree or additional related equivalent work experience
Additional Required Qualifications
May have a professional designation.
What We Would Prefer You Have:
CPP or FPC certification, preferred
HR Benefits and Training experience
Prior experience in executive compensation
General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.
What We Offer:
As a Florida Blue employee, you will thrive in our Be Well, Work Well, GuideWell culture where being well as an individual, and working well as a team, are both important in serving our members and communities.
To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:
- Medical, dental, vision, life and global travel health insurance;
- Income protection benefits: life insurance, Short- and long-term disability programs;
- Leave programs to support personal circumstances;
- Retirement Savings Plan includes employer contribution and employer match;
- Paid time off, volunteer time off, 10 holidays and two flexible Well-Being days
- Additional voluntary benefits available; and
- A comprehensive wellness program
Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.
To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.
Typical Annualized Hiring Range: $57,200 - $65,000
Annualized Salary Range: $57,200 - $93,000
Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.
We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a diverse, inclusive and equitable culture for our employees and communities.