Title: Compensation & Benefits Manager
Shift: 8:30AM - 5:00PM CST / M-F
Location: Remote/ WFM
Summary:
Join us! as The Compensation & Benefits Manager coordinates and manages the employee compensation and benefits programs, oversees and supervises the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The Compensation & Benefits Manager provides thought-leadership to the organization while leveraging industry knowledge and best practices to promote the mission and vision of Heartland Alliance Health. Supports culture development and management efforts.
Heartland Alliance Health’s (HAH) mission is to transform healthcare for the most vulnerable – particularly people experiencing homelessness, mental illness or addictions, or struggling with multiple chronic illnesses – improving health for all and the well-being of our community.
Essential Functions:
Duties & Responsibilities
Payroll
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll processing software, systems, and procedures.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to upper management.
Benefits Administration
- Administers employee insurance programs including life, disability, and health insurance plans.
- Administers employee savings plans, 401(k) plan, personal savings plans, and deferred compensation programs.
- Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions.
- Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies.
- Conducts employee surveys, census, and other research and demographic efforts required to collect accurate quotes from benefit providers.
- Identifies and in partnership with HR Director, selects carriers and plans based on quotes, available benefits, and prior experience.
- Monitors administrators and insurance carriers reports to ensure the organizations compliance with plan requirements.
- Ensures the organizations and plans compliance with the applicable provisions of COBRA, HIPAA, and ERISA.
Compensation Management
- Researches and compares incentive compensation plans offered by demographically comparable organizations; assesses competitors’ plans and makes recommendations for enhancements or improvements required to keep the organizations plans competitive and effective.
- Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers.
- Maintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.
- Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.
- Performs other duties as assigned by Human Resources Director and Chief Operations Officer.
Supervisory Responsibilities (if applicable):
- Recruits, interviews, hires, and trains new staff in the department.
- Oversees the daily workflow of the department.
- Provides constructive and timely performance evaluations.
- Handles discipline and termination of employees in accordance with company policy.
Education and Experience:
- Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field required; Master’s degree preferred.
- At least three years of payroll and/or benefit management experience required.
Certifications/Licenses:
- SHRM-CP or SHRM-SCP highly preferred.
Knowledge/Skills/Abilities (K/S/A):
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Proficient with payroll software, ADP preferred.
- Thorough knowledge of employment-related laws and regulations.
- Ability to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints. Ability to write reports that present data and other information in a logical and cogent manner. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
- Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Excellent communication skills. Strong networker, convener, relationship builder and communicator with experience collaborating with diverse work teams and stakeholders.
- Demonstrated ability to handle confidential and sensitive information possessing skills to handle situations in a professional and diplomatic manner.
- A high degree of collaboration and emotional intelligence, self-motivation, analytical ability, and problem-solving skills.
- Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems; and other software routinely used by Heartland Alliance.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to work independently and remain self-motivated with minimal direct supervision.
- Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
- Strategic thought partnership and consultancy skills.
Work Arrangement:
This role is eligible for a “hybrid” work arrangement. If hybrid, it is expected this person would be able to meet for “in person” meetings when needed or at the request of others. In-person meetings may be required on a regular basis (weekly, monthly, etc.). There may also be the availability to work from home when appropriate.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise in the work environment is moderate.
- The employee is occasionally exposed to outside weather conditions.
- The employee is regularly required to travel in and around the Chicagoland region by car.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- While performing the duties of this job, the employee is regularly required to stand, walk, sit, reach with hands and talk and hear.
- While performing the duties of this job, the employee is required to use hands, to finger, handle or feel, stoop, kneel, crouch, taste and smell.
- The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.